you don't need an AI strategy. you need one workflow that stops bleeding time.

every service business we work with has the same 5 problems. the industry changes. the tools change. the bottlenecks don't.

here's what to automate first, in order of ROI.

1. lead response

this is the highest ROI automation we build. every time.

a new lead comes in. the system qualifies them based on your criteria, sends a personalized response within 60 seconds, and books a call on your calendar. no human touches it until the meeting starts.

the data: responding in under 5 minutes makes you 21x more likely to convert. the average company responds in 42 minutes. some never respond at all.

we built this for a construction company. response time went from 4+ hours to under 2 minutes. conversions doubled. $6K build. 3 weeks to ship.

2. client onboarding

intake forms. document collection. account setup. welcome sequences. task assignments. every new client triggers the same 10-15 steps and someone on your team does them manually every time.

AI handles all of it. new client fills out one form. the system creates the account, sends the welcome package, assigns the team member, triggers the checklist, and updates your CRM.

insurance agencies running 200+ policies a month save 10-15 hours a week. real estate teams cut their closing timeline by days. this is a $5K-$15K build.

3. reporting

if your ops team spends friday afternoons building reports, you're paying someone to copy numbers between tools.

AI pulls from your CRM, ad platform, project management tool, and accounting software. builds the report. sends it to your inbox every monday at 8am. formatted. done.

$3K-$8K. one of the fastest builds we do.

4. follow up sequences

most deals die in the follow up. not because the lead was bad. because nobody followed up on time.

an AI system tracks every lead, client, and prospect in your pipeline. sends the right message at the right time based on where they are in the process. reminders, check-ins, renewal notices, re-engagement emails. all automatic.

this is the one that compounds. every follow up that would have been missed is now a touchpoint that keeps the relationship alive.

5. data entry and CRM hygiene

your CRM is only useful if the data is clean. and the data is never clean because updating it is the last thing your team wants to do.

AI listens to calls, reads emails, and updates records automatically. new contact info. deal stage changes. meeting notes. activity logs. your CRM stays current without anyone opening it.

this saves 30-60 minutes per rep per day. across a sales team of 5, that's 15-25 hours a week back.

the playbook

start with one. whichever costs you the most time right now.

ship it in 4-8 weeks. measure the result. then build the next one.

that's what we do on the first call. you tell us where the time goes. we tell you what to build first, what it costs, and how fast it ships. 25+ clients. 4x average ROI. $2M+ saved.

book a call → agentintegrator.io